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Converting a Document to PDF Format (M6, M7)

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Some users may find formatting issues when uploading certain types of documents.  Converting your document to a PDF (Portable Document Format) can help to eliminate those issues because it retains the format that you intended.

Problem:  When I upload my artifact/document, part of the document is not visible/legible. 

Solution:  Download your document into PDF format. Upload and submit the document in PDF format as evidence.


How do I convert my document?

Google Docs:

  • Click File
  • Select Download
  • Select “PDF Document (pdf.)”
  • After saving the PDF, you’ll be returned to your document, and the new PDF will open automatically in your default PDF viewer.

Microsoft Word/Excel:

  • Open the document you want to convert and then click the “File” tab.
  • Select “Save As” from the list on the left.
  • Click the dropdown arrow on the right side of the “Save As Type” box and select “PDF (*.pdf)” from the dropdown menu.
  • After saving the PDF, you’ll be returned to your document, and the new PDF will open automatically in your default PDF viewer.
  • For more information, you can view this video. 


Presentations with speaker notes:

Most presentations that you will submit require you to include “speaker notes.” After writing the speaker notes for each slide, follow the directions below to download your presentation as a PDF that includes the speaker notes.

If downloading a presentation from Google Slides:

  • Navigate to “File”
  • Choose “Print settings and preview” 
  • Set the print layout to “1 slide with notes” 
  • Click “Download as PDF”
  • For more information, you can view this video. 

If downloading a presentation from PowerPoint (PC):

  • Navigate to “File”
  • Choose “Print”
  • Set the printer to “Adobe PDF” or “Microsoft Print to PDF”
  • Set the print layout to “Notes Pages”
  • Click “Print” to save as a PDF
  • For more information, you can view this video. 

If downloading a presentation from PowerPoint (Mac): 

  • Navigate to “File”
  • Choose “Print”
  • Click “Show details”
  • Navigate to Layout and choose “Notes”
  • Navigate to “Pdf” and choose “Save as PDF”
  • For more information, you can view this video.